Reports to: Executive Director, Christy Baker-Smith
Position Type: Full-time, Executive Leadership
Salary Grade: T28 (see the relevant salary range here)
Benefits: See full list of benefits here
Location: Philadelphia, PA
Other: This is a grant-funded position.
Summary of Position
The Hope Center for College, Community and Justice in the Lewis Katz School of Medicine at Temple University is seeking a Director of Finance and Administration to join our growing team. As a mission-driven organization we take seriously the importance of rigorous research, engagement, communication activities, and advocacy. Our diverse team is committed to communities that demand affordable, accessible, high-quality education from high school through higher education and beyond. Our teammates demonstrate why #RealCollege matters: we have collectively lived the challenges of navigating government bureaucracy and cash-strapped colleges, experienced the trauma and perils of living without financial stability, and experienced marginalization along nearly every possible line.
The Hope Center seeks a Director of Finance and Administration who is passionate about addressing structural inequality and racial disparities, and committed to sustaining a team that gets into what Congressman John Lewis called “good trouble” on a regular basis.
We are looking for an individual with experience and a strong skill set in the financial management of both grants and contracts, as well as strategic financial planning, within a Research I university. The Director of Finance and Administration should be prepared to work closely with the Executive Director and the Executive Team to problem-solve, take ownership over business and strategic initiatives, and “fight fires” where relevant. The Director of Finance and Administration will work very closely with the administrative teams in the Lewis Katz School of Medicine and Temple University that manage finances and research administration. The right candidate will build and oversee the Hope Center’s internal financial and administrative procedures to ensure Center goals are achieved, and expand our portfolio to establish the Center as a Service Core at Temple University.
It is an exciting, rewarding and challenging time to be working on creating significant social change. We seek teammates who are committed to our mission, committed to creating and sustaining a diverse, equitable, and inclusive work environment, and are capable and comfortable with working effectively in a fast-paced environment.
- Oversee a portfolio of at least 2 dozen grants and contracts, including with government and philanthropy, amounting to $4M/ year or more
- Assist the President and Executive Director in strategic planning for financial sustainability, including becoming a Service Core at Temple University
- Work cross-functionally with the Director of Operations to ensure that Hope is sustainably staffed.
- Act as a liaison between the Center and other internal offices at Temple to communicate & resolve any issues
- Maintain accounting records for all awards within the Center
- Create and review budgets with Executive Director on a monthly basis, including preparing budget summaries
- Supervise staff in the management of budgets, sub-awards, vendors and contracts
- Supervise staff in the management of administration of grants
- Serves as a resource to Center staff to ensure compliance with all University and sponsor policies.
- Oversee and approve all reimbursements, purchasing, invoices, and travel, etc.
- Review Payroll distribution and effort for staff on monthly basis in collaboration with Director of Operations and Executive Director.
- Supply just-in-time information or other agency requests, such as budgets, no costs, compliance issues, effort reports, submission of progress reports and other activities related to awards.
- Attend regular Executive Team, Directors, and staff meetings
- Attend training sessions and professional development workshops/seminars to keep current on policies & procedures
Education and Experience
Bachelor’s Degree and at least 10 year of grants administration and financial management in higher educational institutions and/or governmental agencies.
Required Skills and Abilities
- A desire to reduce structural inequality and racial disparities
- Emotional Intelligence and ability to excel in and immerse oneself in an environment that engages sensitive cultural, gender, racial, ethnic, and socioeconomic issues.
- Proven experience managing finances and administration for a substantial portfolio of grants and contracts
- A demonstrated track record of excelling at internal and external stakeholder relationships, especially internal relationships across departments
- A strong work ethic: ability to be self-motivated and take ownership over tasks
- Adaptability and the ability to multi-task, manage multiple projects, and think creatively
- Proactive, self-directed mentality with a hunger to learn and a willingness to take on responsibilities sometimes outside of one’s “lane”
- Ability to communicate, present and influence credibly and effectively at all levels of the organization
- Proven ability to rapidly improve inefficient processes
- Natural relationship-building skills, with a focus on integrity and reliability
- Expert at Microsoft Office Suite and Google Apps (the Hope Center also uses Slack, Asana, and Dropbox)